About the role:
The Production Coordinator will be responsible for managing end-to-end production for LAND projects and events, both public-facing and donor-related. This role will report to the Deputy Director and collaborate closely with the LAND team, artist, and vendors to ensure high quality, timely, and smooth production coordination.
What youâll do:
Production Administration
- Build and manage an end-to-end timeline for projects to support all LAND team members and collaborators
- Utilize project management software (Asana) to track tasks and ensure team accountability
- Develop a process to create project budget projections and track project actuals in Quickbooks for projects and programs, including providing recommendations on cost savings
- Develop and maintain systems for invoice tracking and reconciliation in collaboration with LANDâs bookkeeper and accountant, including supporting the annual audit process
- Draft contracts and procure insurance for projects and programs
Production Logistics
- Create on-site management plan and communicate with an installation and production contractors
- Negotiate contracts and any commission agreements as needed
- Have a deep understanding of the logistics of art shipping and installation; Liaise with institutions and artists on deinstall, shipping and registration needs to get work returned to artist studio
- Research fabricators, vendors, engineers, insurance coverage and more with the artists
- Manage on-site logistics, troubleshooting any disruptive issues.
- This role will require regular lifting 50 lbs of materials and equipment
Relationship management
- Build and maintain strong relationships with artists, their studios, presenting partners and contractors, serving as a bridge between all collaborators
- Ensure all stakeholders have what they need from LAND to work effectively on the project
- Conduct ongoing check ins with individuals and larger team to ensure open lines of communication, timely progress, and clear expectations
- Support artists, partner organizations, and curators with community engagement efforts and programming needs
Who you are:
- You have 5+ years of experience with art production including executing public art projects
- Youâve built effective relationships with artists and vendors. If you need an additional skill set to support a project you know how to find it and bring them in
- People who know you well rave about your organizational skills and ability to manage multiple projects for multiple stakeholders without missing a beat
- You operate with the expectation that projects donât always go as planned and are able to problem solve, think creatively, and shift gears to ensure a project isnât derailed
- You thrive in working within a highly collaborative small team environment where members are trusted to manage their responsibilities autonomously in support of a shared goal
- You resonate with LAND's mission and embody our organizational values in your professional life
- Youâre able to use software effectively to support your project work. Microsoft Office, GSuite, Adobe Creative Suite, CAD, Airtable, and Asana experience preferred
- You have a current driverâs license and a clean driving record
LAND has an office space in Jefferson Park that the team typically works from Tuesday-Thursday, with Monday and Friday remote. This position involves regular in-person on-site responsibilities including occasional evening and weekend commitments with the ability to transport production materials in a personal vehicle or rental truck as required.
Compensation:
- This role is a full-time salaried position at LAND with a range of $65,000-75,000 based on experience
- LAND currently offers a health, dental and vision insurance coverage
- Retirement contributions with matching
- Two week long office closures annually plus an additional 10 days of flexible PTO, 5 sick days and 9 company holidays
- Professional development stipend
LAND is dedicated to building an inclusive and diverse team. We are proud to be an Equal Employment Opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
About Us:
Los Angeles Nomadic Division (LAND) connects people and places through art to deepen a sense of belonging by commissioning site-responsive free public art and programs. Our small but mighty team of curators and producers are committed to supporting the fullest scope of artistic practice and typically partner with artists to commission and produce projects at various scales and locations.